Rules seem to change depending on context and company so it can sometimes become consuming to truly understand what is appropriate and what isn’t.
While each organization may have their own idea of professionalism, there are some universal meeting standards that you can follow so that you always feel confident about the way that you conduct yourself at work. But are these standards really necessary for your success?
Are Meeting Standards important?
Meeting standards are really important for several reasons. First, it improves communication between you and your clients if everyone is adhering to and respecting certain manners at work and in meetings.
This standard of communication encourages an environment where every person respects one another, everyone is heard and everyone feels comfortable sharing their thoughts.
Meeting standards also promote higher productivity because central to these rules are coming prepared, being organized, listening, and taking turns speaking. This means the time is being optimized the most effectively.
Lastly, it improves relationships within the working group because when people feel respected, it also enhances trust which strengthens those business relationships.
Being punctual
Being punctual is one of the most important meeting standards. It shows professionalism, respect and proper preparation. It’s common courtesy for the rest of the group to get to the meeting on time so that you’re respectful of other people’s time. This can be easily solved with our Built-In Reminders!
Come prepared
Many meeting organizers send out emails with a rundown of the agenda, especially if it's a meeting with a lot of people and several topics that the organizer wants to discuss. An agenda will ensure the meeting runs smoothly and efficiently.
They may also ask that attendees bring materials to take notes with, come with suggestions or ideas regarding a topic or complete an assignment before the meeting. You can easily add valuable notes/agenda to your Booking Links
Actively listen and participate
Meeting productivity relies on participants listening well to others and actively participating in discussions. You could practice active listening by nodding or paraphrasing what the other person is saying to show understanding, expressing your concern or asking specific, probing questions.
In addition to showing the person that you respect their opinion and want to hear what they have to say, active listening helps you stay focused and offer more meaningful responses.
Keep your admin tasks and other meetings automated with our Integrations!
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It can be tough to understand what’s appropriate and what’s not during meetings because company cultures differ so much. That said, being respectful and punctual are universal meeting standards that should always be followed.
Most people don’t love following specific standards but they’re absolutely necessary for successful outcomes. Meetings are expensive for organizations and for individual workers. But they’re also incredibly valuable when done well. So it’s important to get the most value out of them as possible.
One key way to do that is to know and implement good meeting etiquette. Meeting etiquette makes meetings more efficient, which saves time and increases the team’s overall productivity. And it helps people feel heard, respected and liked.
These 3 tips should help you build trust and camaraderie among your attendees at your next meeting.
Meeting standards hold you in high regard for behaving appropriately and in a way that is also matched by your team and colleagues. Having a Booking Page is guaranteed to boost your First Impression!
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